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Trade Show and Events Manager

  • Audinate
  • Portland, Oregon
  • 22/02/2024
Full time Marketing

Job Description

Who we are and what we do 

Audinate leads the world in networked media with our "Dante" technology which is used extensively in professional audio & video applications, including live events, broadcast, entertainment venues and communications systems.   
 
Dante harnesses the power of IT networking to make AV better, replacing the need for specialised point-to-point analogue and digital connections. With audio and video making up so much of our daily lives, we play an important role in every great audio-visual moment. The Dante technology embedded in popular AV products makes it possible for users to connect sound and vision like never before.  
 
You’ll find us in the largest companies and institutions like NFL Media Headquarters, Microsoft, major universities and even a 900-year-old cathedral featured in Harry Potter. 

What you’ll be working on

As our Tradeshow and Events Manager, you will work closely with the marketing, training, sales and product management teams to oversee the successful execution and support of corporate tradeshows and regional training events worldwide. This includes assisting with logistical planning and management of large multi-segment tradeshows as well as supporting smaller regional tradeshows and training events. 

What we’re looking for  

To be successful you’ll need to have deep understanding of end-to-end trade show and event management. You’ll know what a great trade show experience looks like from the booth design to the team staffing the booth and leading the training.  

 

Responsibilities

  • Work with marketing, sales, and product management to coordinate logistics and deliverables for trade shows. Logistics can include booking booth and meeting space, working with booth designers, managing housing, managing budgets, staffing booth plans, packing and sending exhibition material to and from shows, etc. 
  • Work with vendors, e.g. exhibit house, printers, freight companies etc., to ensure timely, cost-effective execution
  • Travel to and support onsite execution and management of key events, including show set-up and take-down 
  • Track expenses and assist in complete financial reconciliation
  • Ensure processing of show leads in CRM system and distribution to sales team 
  • Maintain show schedules, project checklist and processes through exhibit management templates 
  • Detailed and standardized planning and project management with clear goals/strategy for each show. This includes capturing promotional plans for shows in addition to booth design/production requirements along with demos/demo equipment 
  • Annual show calendar and payment schedules 
  • Accessible, consistent documentation for other team members 
  • Clear and accurate communication with company attendees and third parties including booth playbooks in advance of show 
  • Budget tracking before, during and after shows to ensure all expenses are captured and settled in a timely manner (especially important at the end of the fiscal year when books need to be closed).  
  • Booth traffic tracking – leads, visits, conversations to help gauge ROI 
  • SWAG procurement and management 
  • Ability to travel to larger domestic shows as identified in planning as well as potential travel for key international shows 

 

The successful candidate will have...

  • 3-5 years’ experience in trade show/events management and coordination 
  • Ability to work in a fast-paced environment, with multiple and changing priorities while maintaining strong focus on execution and results.  
  • Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally.  
  • Excellent written and verbal communication skills, including presentation skills  
  • Strong organizational and planning skills  
  • Detail-oriented with excellent follow-up, budgeting, and time management skills  
  • Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines  
  • Knowledge of marketing communications and graphics helpful  
  • Must be proficient in Microsoft Office suite of products (including strong knowledge of Excel) 
  • Willing to travel up to 20% to organize events as needed, may include travel on some evenings and weekends 

 

Physical requirements

  • Performing the duties of this job regularly involves sitting, walking, standing, hearing/listening, repetitive hand movement, and vision requirements – close vision, adjust focus, color code. Lift, carry, or otherwise move and position a minimum of 25 pounds on an occasional basis.

 

Mental Requirements

  • This position requires the ability to maintain an appropriate work pace; comprehend and follow instructions; exercise logic and reasoning; organize and prioritize; read; compose written communication; communicate verbally; problem solve make decisions; count and compute; analyze and interpret data; multi-task/re-direct; experience numerous interruptions.  

 

Work Environment

  • The noise level in the work environment is usually quiet to moderate. This job description is not designed to cover an exhaustive list of duties. Other duties may be assigned, and activities may change at any time with or without notice. 
What you’ll experience with us
 
With us, your ambition extends as far as our reach. Working alongside experts and enthusiasts from different backgrounds, you’ll refine your skills as we define our products. We’ll experience and share a purpose we can see and hear as we pioneer the future of AV together.
 
In addition to a competitive salary, annual bonus and equity incentive plan, you’ll experience our diverse, values-based culture and a range of benefits such as flexible working through to volunteering leave.

Audinate provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.