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Scheduling Coordinator

  • Deluxe Entertainment Services
  • London, UK
  • 20/11/2023
Full time Marketing

Job Description


Scheduling Coordinator



As the world’s leading multidisciplinary service provider, Deluxe underpins the media and entertainment industry, servicing content creators and distributors including Netflix, WarnerMedia, The Walt Disney Company, Amazon, Apple, Viacom, NBCU, Google, AT&T and many others, by providing Global Content Distribution, Localization, Accessibility and Mastering while leading end-to-end innovation with unparalleled scale and agility across the Streaming, Theatrical, Broadcast and Mobile landscapes. With headquarters in Los Angeles and offices around the globe, the company employs over 3,000 of the most talented and experienced industry individuals worldwide. For more information, please visit  


Full-Time, Fixed Term Contract (6 months) 

Location: Central London (hybrid) 


Position Summary  

The Scheduling Co-ordinator plays a crucial role to ensure all operational areas have an achievable, balanced portion of tasks per shift, assessing work within a global framework. 

Sitting between client teams and operations, the Scheduling Co-ordinator is the internal go-to for production queries relating to capacity, resource, and prioritisation of tasks. 

The Scheduling team collectively oversee and have ownership of project timelines from start to finish. 

We maintain a project-based forecast to assist in our planning and preparation of all operational teams’ resource and capacity. We continuously learn & recognise client trends to efficiently build out accurate plans of action. 


Role and Responsibilities   

  • Schedule tasks to deliver content as per client delivery requirements. 

  • Manage the prioritisation of operational queues, facilitating the production process to ensure client deadlines are met and operational teams are working within capacity. 

  • Monitor, create and manage all internal theatre bookings at a global level. 

  • Maintenance of production forecasts. 

  • Provision of various reports as per business requirements. 

  • Attend and facilitate client team and operational meetings globally relating to existing and new projects. 

  • Build a rapport with all global teams and establish excellent working relationships. 

  • Provide general support and assistance for all teams globally where required. 

  • Raise any capacity/operational/forecasting concerns with Head of Scheduling for remediation. 


Key Requirements 

The ideal candidate will have previous experiece of scheduling or bookings systems, as well as: 

  • Excellent verbal and written communication skills 

  • Ability to work well under pressure and within a team 

  • Highly diligent approach to work is essential due to the technical nature and varying complexity of projects. 

  • Ability to listen and engage different cultures and perspectives 

  • Experience within the film or television broadcast industry is desirable but not a must 



Diversity Statement 

Deluxe is committed to inclusivity, fostering an environment where every employee feels comfortable bringing their full selves to work. It is our policy to provide equal employment opportunities to all applicants and employees.  Applicants will receive consideration for employment without regard to, and will not be discriminated against, based on race, colour, religion, national origin or ancestry, sex, age, physical or mental disability, sexual orientation, gender identity or expression.