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Coordinator, Theatre Development

  • IMAX Corporation
  • Mississauga, Ontario
  • 07/11/2023
Full time

Job Description

IMAX is not your everyday entertainment experience. With over 50 years of history as a global innovator in entertainment technology, our employees and their careers have constantly gone beyond the ordinary at IMAX. We combine proprietary technology with industry-leading knowledge and relationships with top studios and filmmakers to create theatrical experiences that take audiences beyond the edge of their seats to a world they never imagined. IMAX has revolutionized the way people experience movies and continues to push the boundaries of entertainment experiences beyond blockbusters and into exciting new directions. 

Come explore IMAX – where innovation, creativity and passion come together. Get inspired, get involved, and ignite your future with IMAX!

Job Description:

About the Role

IMAX is looking for a coordinator to join our growing Theatre Development Technology, Theatre Design Department. You’ll manage the flow of information in and out of the department and be responsible for providing the design team and project development team with the tools and documentation they need to complete their responsibilities in the most comprehensive and efficient way. You’ll play a key role in ensuring all IMAX Theatre projects are properly documented and completed to IMAX’s high standards of performance in the most economical way possible. 

What You’ll Do:

  • Process invoices for all our Installation Contractors, Screen Frame Contractors and others using Concur Solutions software

  • Prepare purchase orders and coding invoices for payment in a timely manner

  • Maintain contractor invoice summaries for analysis

  • Create project folders for all new SAP customer numbers using a set naming convention

  • Maintain Installation FTP site, uploading and downloading project files

  • Create, review, and approve employee timesheets in SAP

  • Review project coding and approve timesheets for the department

  • Work with the Finance team to ensure all theatre project nodes are available

  • Update appropriate fields in Smartsheet to ensure the installation schedule is kept up to date

  • Ensure Department contact details (including all active Contractors) are up to date and stored on the team drive

  • Order IMAX branded merchandise for contractors

  • Arrange meetings via outlook and book boardrooms

  • Order Office Supplies and Energy supplies

  • Request Visa / Introductory letters for International Travel at the request of our Contractors 

  • Book and track “Working at Heights” Training programs, ensuring team has valid certificates including all external contractors   

  • Ensure we have up to date Contractor Insurance certificates.

What You’ll Need:

  • Proficient computer skills (MS office, Windows OS)

Nice to Have:

  • Specialized training in Project Coordination a plus

  • Proficient with SAP, SharePoint, and Smartsheet or similar software

  • Excellent customer service skills

At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization.

For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.