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Assistant, HR Operations

  • IMG
  • Chiswick Park, Chiswick, London W4, UK
  • 03/11/2023
Full time Human Resources

Job Description

Who We Are:

Launched in 2012, IMG Arena leveraged our rights expertise to pioneer the mainstream introduction of official data rights. We paved the way for a new revenue stream for our Rightsholder clients, whilst at the same time delivering greater value to the sports betting industry. We have gone on to expand our sports betting product suite with the addition of Event Centres and Official Virtual Sports. At IMG Arena the job is yours. We want you to be yourself. We are focused on building an inclusive and empowering environment that’s welcoming for everyone, where you are trusted and empowered to do what you’re good at. It’s your arena and your opportunity to shape it and your career. You’ll have the opportunity to pick up the latest technology, develop your own ideas and run with them. There’s loads of room for improvement and innovation. You get to prove and own the process from start to finish.

Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

What You’ll Do:

As a key member of the Media HR team, the HR Operations Assistant will provide support across the HR function, working closely with both the HR Business Partners and Recruiters.

This is an exciting opportunity to work in a fast-paced HR environment, in a broad HR role, supporting the HR function to deliver an exceptional employee experience.

The ideal candidate will provide dedicated HR transactional support to IMG Media’s employees. The individual will be detail oriented, able to prioritise deadlines, and work closely with the team to ensure accurate employee lifecycle data.

Key Responsibilities Include But Not Limited To:

  • Own and manage the drafting and issuing of employment contracts and employee lifecycle paperwork via our esign platform, ensuring all documentation is collected and recorded accurately on Workday, and communicated to the Media HR team.

  • Take responsibility for processing and tracking pre-employment checks via our background checking partner and raising any issues with the HR Business Partners in a proactive and timely manner.

  • Provide general administrative support and reports to the Media Human Resource Business Partner (HRBP) and Recruitment team and stakeholders as required.

  • Collaborate with the Office Admin and IT teams to ensure new joiners receive a consistent, efficient and welcoming onboarding experience, ensuring they are set for success from day one.

  • Assist the HR Operations team with ad-hoc projects, including Merger & Acquisition integration efforts, system data and process audits, and other employee experience initiatives.

  • Audit Workday regularly to ensure data accuracy and integrity.

  • Partner with the Payroll team to ensure accurate and timely information on all employee changes in the monthly payroll cycle.

  • Maintain organisation charts for the business and share with HRBP team on a monthly cadence.

  • Partner with the Immigration team on any visa related documentation as required.

  • Occasional processing of invoices for HR related business costs.

  • Any other duties that may be within scope of the role.

  • Join regular meetings with the HRBP team to learn about the business and what’s on the HR agenda.

You Will Have the Following Strengths:

  • A keen interest in human resources and employee experience fields. 

  • Demonstrable skill in being a motivated self-starter.

  • A learning mindset with natural curiosity, and drive for problem-solving and collaborating. 

  • Excellent computer skills and experience of working with MS Office products and HR systems.

  • A desire to understand the capabilities of workday and maximise its use in relation to reports and HR Operations.

  • The ability to multitask, set priorities and be thorough in your approach to work.

  • Excellent communication skills, both verbally and in writing.

  • Strong organisational skills.

  • The ability to safeguard and maintain confidential information.

  • A strong sense of teamwork with the ability to create, maintain and build positive relationships.

  • Be comfortable with thinking outside of the box and sharing creative ideas for process improvements.

  • Ability to build strong working relationships with the HRBP team.

  • Confident in asking questions and clarification where needed from colleagues.

Our Work Ethic:

We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.


Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Working Conditions: 

  • Contract Type: Permanent   

  • Working hours:  0900 – 1700

  • Working days: Monday – Friday

  • Division: Media

  • Location: Chiswick Park, London

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.