Office Floater Assistant, WME

Who We Are:

Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

Who We Are:

WME, William Morris Endeavor, part of the Endeavor network, is a leading entertainment talent agency representing top artists, content creators and leaders across all media platforms, specifically; movies, television, music, theatre, digital and publishing. Headquartered in the US, WME also has offices in the UK and Australia. We provide our clients and partners with global access and insights into every facet of entertainment and sports. Read our story: https://www.wmeagency.com/story/.

We're always on the lookout for brilliant people to join our team. Your career may progress to an Agent’s Assistant then Trainee or Coordinator then to an Agent representing some of the most well-known talent in the world.

Our Agents build, support and nurture our clients through their excelling careers as well as signing new and exciting talent to the agency.

What You’ll Do:

This role is all about initiative and taking responsibility, implementing more efficient processes and resolving problems as they arise in a proactive fashion. As part of the Operations team, you are responsible for the appearance and efficient running of the office. Also involving administrative duties and the general running of the office.

This is a permanent role and will be based at our New Oxford Street office.

Key Responsibilities Include But Not Limited To:

This role is all about initiative and taking responsibility, implementing more efficient processes and resolving problems as they arise in a proactive fashion. As part of the Operations team, you are responsible for the appearance and efficient running of the office. Also involving administrative duties and the general running of the office.

Responsibilities and duties include but are not limited to:

• Meeting rooms & guest offices – help prepare rooms for meetings and clearing afterwards
• Setting up video conferences and ensuring meetings run smoothly
• Office – bringing technical problems to the office manager’s attention, making suggestions for improving processes, organising access for contractors
• Guests – greeting guests and providing refreshments
• Kitchens – managing kitchen stock, fruit deliveries and overseeing kitchen tidiness
• Keeping the office running smoothly (filling printers with paper, making sure the office is tidy)
• Reception – covering reception calls, monitoring emails and ensure the reception area is well presented
• Post – sorting and franking outgoing mail, distributing incoming post, keeping mailroom tidy
• Couriers – collecting and addressing inter-office mail, managing all international packages, and booking couriers in the absence of Mailroom
• Runs – running errands for staff as required
• General admin, ad hoc research and projects as they arise
• Desk cover – responsible for covering other assistant responsibilities during absence

You Will Have The Following Strengths:

The ideal candidate will be professional, presentable, and passionate about the entertainment industry. They will demonstrate exceptional organisation and communication skills and will understand the importance of excellent client service and absolute discretion. They will have a long-term interest in a career in the entertainment industry, as well as possessing:

• A hard-working, extra-mile attitude compatible with this fast-paced, high-energy business
• A willingness to learn quickly and assist wherever required with a positive attitude at all times
• Exceptional organisation and time management, quick prioritisation and an initiative-taking, problem-solving attitude
• Sensitivity to the needs of creative clients – previous industry experience is desirable
• Confidence working with MS Office on a daily basis, with a strong grasp of numbers
• Absolute confidentiality and discretion at all times. All WME employees are required to sign a confidentiality agreement, and any breach of this agreement will result in immediate disciplinary procedures.

We’d Love If You Also Have:

• Previous administrative experience working within the entertainment industry

Our Values:

• We are fuelled by Persistence, adapting and seeking solutions in the face of challenges.
• We support and elevate diverse voices, promoting equity and Inclusion within our company, industries and community.
• We operate with a spirit of Entrepreneurialism, a willingness to take risks and mindset that is built to disrupt.
• We rely on Collaboration across our network to power culture and unite people around the world.
• We hold ourselves to the highest standards of Excellence in every aspect of our work, including how we interact with one another, our clients and our partners.

Our Work Ethic:

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. It means that we engage in anti-racism and ally-ship in the way we do anything. Fiercely and fearlessly. As a global company that drives culture we endeavour to reflect the world’s diverse voices both internally and externally to ensure success in our mission.

Benefits:

• Income protection
• Life insurance
• Private medical insurance
• Pension contribution
• 20 days holiday + Bank holidays + Winter break (dependent and subject to the business needs)
• Dental insurance
• Green car scheme
• Season ticket loan
• Cycle to work scheme
• Eye Care
• Endeavor Wellness - lunch and learn events
• EAP - range of practical and emotional support services
• Dependent care - 5 days subsidised emergency child, pet, elder care
• Subsidised gym membership / Class-pass
• Health Screening
• Will Writing
• Dynamic office environment with great people!
• Regular team and company networking events/celebrations
• Access to free tickets to sporting and entertainment events

The Process:

We appreciate the time taken to apply for the role and your recent interest in WME. We will review all applications within five working days and will be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are unable to get back to everyone individually. If you have not heard back from us unfortunately you have not been successful on this occasion and we wish you all the best in your search.

• 1st stage interview (phone) - with the Early Careers Manager
• 2nd stage interview (in person) - with the Facilities Manager & HR Manager

A Bit About Us:

WME Website - https://www.wmeagency.com/

Endeavor Website - https://www.endeavorco.com/

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.