Click here to revoke the Cookie consent

Production Coordinator

  • Gravity Media
  • Dublin, Ireland
  • 12/12/2022
Full time Admin-Clerical Studio Management Producer / Production

Job Description

Gravity Media exists to create world-class content that inspires and excites. Our 500 people serve clients in all markets, from sport and media to news and entertainment, working all over the world from bases in the UK, Australia, USA, France, Germany and Qatar.

We are driven by client service excellence. We’re always looking and listening, keeping up with the latest broadcast innovations – or pioneering them. Above all, we channel our energy into maintaining our reputation for flawless execution, deep technical expertise and efficient delivery.

OUR BRAND PROMISE

We use the collective power of our people and resources to capture, craft and create – putting our clients at the centre of our universe. We are expert, innovative and reliable; a guiding force in a complex world. It’s what we bring together that sets us apart.

We are looking for a Production Coordinator, with a drive to deliver and an exacting attention to detail to join the Riot Games Production team in Dublin. The ideal candidate will have a proven background in forward planning and execute their day-to-day duties with care and consideration.

The ideal candidate will need to be a clear and confident communicator, be able to adapt quickly to both production and on-air changes and remain calm under pressure. Their aim will be to ensure accurate delivery of service, everything from hotel, travel, catering, studio/talent needs to supporting the Senior Production Coordinator, Production Manager and Producer circles.

The Production Coordinator will be an integral part of the Riot Games’ Production team and you will take guidance from the Senior Production Coordinator while reporting to the Production Manager at the Remote Broadcast Centre, Dublin. The position is based in the greater Dublin area. The position may require international travel on occasion.

The successful candidate will be assigned to Project Stryker, the Remote Broadcast Centre owned and operated by Riot Games. They will work across the Riot Games’ Esport broadcasts featuring championships and tournaments from titles; League of Legends, Wild Rift and Valorant. The Production Coordinator will be working in the most advanced Remote Broadcast Centre in the World.

Responsibilities

  • Working with other crew members, inputting, and maintaining the master calendar of events which include event productions and crewing schedules.
  • Manage administrative tasks associated with events/productions.
  • Booking of travel and accommodation.
  • High availability after-hours, and on-call for emergencies - role includes weekend work.
  • Liaising with relevant in-house stakeholders and securing, managing, and updating needs for the broadcast, broadly in the areas of catering, travel, and accommodation.
  • Ensuring the specialist dietary needs of visiting crews are catered for.
  • Ensuring any special dietary meals are ring fenced.
  • Proactive action in anticipating changes and adjustments in needs of the broadcast and gallery team.
  • Preparing draft call sheets for review.
  • Arrive before the core call time to ensure the site is ready for the day’s broadcast.
  • Coordinate local shuttle bus/taxi collections.
  • Printing and distribution of call sheets.
  • Production assistant duties i.e., being the go-to person for facility and administrative needs that arise on broadcast days.
  • Support to talent/presenters - meet and greet/offering assistance.
  • Check-in on other departments, ensuring assets or resources required are provided for respective tasks.
  • Keeping track/record of travel and on-site catering.
  • Gathering invoices from travel, accommodation, and catering partners - confirming accuracy/cross checking dates and times in conjunction with Lead Production Coordinator.
  • Ensuring any feedback or notes from Producing circle are implemented for next day’s broadcast.
  • Performing regular reporting on performance of the centres by identifying and tracking data for KPI.

This position will have access to the entire production team, talent and behind the scenes access. The ideal candidate will have a service first approach coupled with an eye for details and forward planning view to mitigate future tasks and needs.

H&S

Adhering to our company H&S policy and ensuring that all company risk assessments are observed where applicable to your role, taking ownership of improvements and escalating concerns where necessary.

Experience

Essential:

  • Demonstration of previous experience of some of the duties and responsibilities outlined in this job description.
  • Previous experience as a Production Coordinator, or a Production Assistant for 1-2 years in TV.
  • Solid planning and organisational skills.
  • Attention to detail.

Desirable (but not essential):

  • Knowledge of outside broadcast production an advantage.
  • Previous mentoring of Production Assistants or Runners.