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Travel Coordinator

  • Timeline Television Ltd
  • Greenford, UK
  • 22/06/2022

Job Description

About the Role

We are looking for an experienced Travel Coordinator to join our growing Outside Broadcast Scheduling team.  The successful candidate will be responsible for organising travel and accommodation in the UK and globally and assisting with visa applications, car hire and ferry bookings. The role requires working collaboratively in a busy environment and to tight deadlines.

Main Duties

  • Organising and booking flights, accommodation, ground transport, ferries, train tickets and all other relevant travel arrangements
  • Work with the Company’s preferred suppliers to book the most cost effective and beneficial travel and accommodation for staff and freelancers
  • Provide travel organisational support
  • Assist in the application for travel visas and any other immigration requirements dependent on location
  • Actively communicate and update travellers with travel arrangements and any changes that may arise, in a timely manner
  • Deal with queries in an efficient, proactive, and empathetic manner.
  • Submit Travel expenses into Access aCloud
  • Prioritise tasks and manage traveller expectations
  • Take ownership and accountability for assigned tasks given by the Production Managers
  • Accurate and up to date recording keeping, hotel preferences, previous and upcoming trips)
  • Proactive in helping to keep costs down where possible
  • Support the Production Managers and the Scheduling team with any other ad-hoc tasks as and when required
  • At times, there is a need to provide out of hours support and assistance including weekends and bank holidays

Knowledge, Skills, and Experience

  • Experience of working as an internal travel coordinator or travel agent
  • Computer literacy including proficiency of MS Office package
  • Excellent planning, organisation, and time management skills with proven ability to achieve deadlines and meet targets
  • Experience working in a fast-paced role
  • A collaborative team player, demonstrating a professional manner with a can-do attitude
  • Able to maintain a high standard of work when under pressure
  • Hard working, goal-orientated with a high level of energy and enthusiasm, able to operate efficiently within a fast-paced environment
  • A high level of attention to detail
  • A flexible and adaptable orientation, with the ability to multi-task and respond quickly and proactively to changing priorities
  • Strong problem solving and critical thinking skills

Benefits

We offer an opportunity to work with collaborative and helpful team members across all locations. You are also eligible for a variety of employee benefits including:​

  • Private health care
  • Medical cash benefits
  • Cycle to Work scheme
  • Travel insurance
You must be eligible to work in the UK to apply for this role