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Rights and Contracts Coordinator

£26,000 yearly
  • National Theatre
  • London, UK
  • 10/06/2022
Full time Admin-Clerical

Job Description

Contract Type:        Fixed Term Contract (10 Months)

 Hours:                       35 hours per week. Although additional hours may be necessary in order to fulfil the post’s requirements.

 Salary:                       £26,000 per annum     

Purpose of the Role

Reporting to the Business Affairs Manager, the purpose of this role is to support the Rights and Contracts team in the delivery of all licences for the digital distribution of the National Theatre’s productions.

Duties and Responsibilities

  • To use agreed templates to draft and issue contracts for actors and creatives across all Digital Media activity – including contracts for NT Live, NT at Home and the NT Collection
  • To work across the Digital Media Rights and Contracts team to clear third party rights such as commercial music and image rights for a range of digital distribution purposes
  • To liaise with the Business Affairs Manager and the broader Rights and Contracts team to ensure all necessary contracts, deal memos and legal paperwork is completed and executed in a timely manner.
  • To administer the renewal of contracts when appropriate
  • To respond to agent enquiries and, where relevant, escalate questions to the Business Affairs Manager, the Assistant Producer or the Programming Producer
  • To work with the Finance department to administer the payment of fees and royalties.
  • To proactively keep internal files and documents up to date and in order including the contracts register, title license expiry trackers, routine meeting documents and to ensure that all relevant parties have access to the right information.
  • To accurately report on the status of ongoing/outstanding negotiations to the Rights and Contracts team and to the National Theatre Collection’s Steering Group.  
  • To support the Business Affairs Manager to distribute template agreements and non-standard contracts to a wide range of partners.
  • To maintain and support good working relationships with all third-party stakeholders, including by dealing with queries and providing paperwork and programme-related material.
  • To maintain strong working relationships with other departments across the organisation including the Directors’ Office, Producing, Planning, Music, Learning and Finance.
  • To undertake research and take minutes during meetings as required.
  • To review archival NT productions to note quality or licensing concerns.



 To support the Rights and Contracts team and the Business Affairs Manager in their work as required

  • To feed into the overall strategy for the department and support successful delivery of projects.
  • To undertake any other duties which may reasonably be required
  • To support the National’s communication objectives by sharing information with your manager, team and colleagues as appropriate, whilst respecting confidentiality, so that you and your colleagues have all the information needed to perform duties effectively
  • To comply with the National’s Equal Opportunities and Health & Safety policies at all times

Person Specification


  • Excellent communication skills with the ability to deal calmly, confidently and personably with people at all levels over the phone, via email and in person,
  • Confident in managing expectations of a variety of stakeholders.
  • Excellent complex administration skills including a good working knowledge of Microsoft Office (Word, Excel and Outlook in particular).
  • Experience in contract drafting and administration.
  • Strong organisational skills with excellent attention to detail and experience of proof-reading documentation.
  • Strong time-management skills including the ability to prioritise in a busy and changeable working environment.
  • The ability to work on your own initiative, showing a proactive approach to work.
  • Solid team-working skills and ability to support team members.



  • Experience of working in the Theatre or Television/Media Sector.
  • An interest in Theatre, Digital Education, International Television Production and/or Broadcast.


Recruitment Process


Link to apply:

Closing date:          Monday 20 June 2022, midday

Interview dates:     TBC



  • Complimentary staff tickets for shows and NT Talks & Events, subject to availability and policy
  • Discounts in the NT’s bars, cafes, restaurants and bookshop and in local businesses (from Wagamama to local childcare providers & gyms on and around the South Bank)
  • Interest-free season ticket and cycle-scheme loans
  • Pension schemes with Legal & General and NEST
  • 28 days annual leave (including bank holidays), pro rata, increasing with length of service
  • In-house Training & Development Programme including a free e-learning platform
  • An Employee Assistance Programme, Mental Health First Aiders scheme and an in-house Wellbeing Programme including monthly talks and events
  • Buddy scheme for New Starters
  • On-site staff canteen and bar
  • Staff networks including the Disability Staff network, Ethnically Diverse network, LGBTQ+ network and Women’s network
  • The NT is also a member of Parents and Carers in the Performing Arts (PiPA)


 We want our workforce to be representative of all sections of society and welcome applications from everyone.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the essential criteria for our vacancies.

HR Department 2022