Scheduling Coordinator (Broadcast) - Greenford

About the Role

Timeline TV is looking to recruit a Scheduling Coordinator to work across a portfolio of projects. Please apply now if you are organised, detail-focused, independently resourceful and an excellent communicator. This is a client facing administrative role and you will be booking staff and coordinating resources through the Xytech MediaPulse scheduling system.

Main Duties

• Responsible for the rota’s of current Timeline Television staff ensuring they are scheduled where and when required for operational needs, also taking into consideration that they require a good work/life balance
• You will also be responsible for booking freelancers/contractors in a variety of technical support roles using the Xytech MediaPulse scheduling system
• You will be proactive in resolving issues, and in escalating problems to the Timeline management team
• You will arrange staff training days if applicable, shift shadowing and quality control procedures for new freelance staff
• Contact and book freelancers in line with finance tax and employment status guidelines i.e., IR35 and LP10 letters
• Expand our freelancer lists and assist with the induction of new contractors
• Ensure that all personal data is managed to the requirements of the General Data Protection Regulations (GDPR)
• Provide general administrative support and financial oversight as required

Knowledge, Skills and Experience

• Our preference is for someone with experience in a similar role within a Live Broadcast; Outside Broadcast; Post-Production; Studio Production or Channel Management environment
• It is essential that you are able to prioritise tasks and meet deadlines
• You must have strong organisational skills and excellent attention to detail
• It is critical that you have excellent communication skills (telephone, email, and face to face)
• Should be comfortable with financial administration
• Should have a proactive and enthusiastic approach to work
• Previous experience of booking freelancers is essential
• Previous experience of Xytech MediaPulse, or a similar resource scheduling system (e.g. ScheduALL, Provys or Farmers Wife) is highly desirable
• Experience of using Excel in a working environment is crucial
• Demonstrate tact and sensitivity when dealing with other cultures
• Able to react tactfully and sympathetically to requests from staff and clients.
• Able to answer occasional phone calls outside of standard office hours if required
• Able to remain calm under pressure

Benefits

You will be eligible for a variety of employee benefits including but not limited to:

• Private health care
• Medical cash benefits
• Cycle to Work scheme
• Travel insurance