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Assistant and Programme Coordinator, Entertainment

  • Channel 4
  • London, UK
  • 23/11/2021

Job Description

Job Title: Assistant and Programme Coordinator, Entertainment
Reports to: Head of Entertainment 
Department: Entertainment
Location: London

Department Description
In Entertainment, we commission award winning, channel defining content across Channel 4, E4 and All4, working with an array of both new and established talent. Our slate covers everything from the live spectacular of Stand Up to Cancer, the award-winning topical satire of The Last Leg through to the gold standard comedy entertainment of Cats Does Countdown, The Lateish Show with Mo Gilligan and Taskmaster.

Job Purpose
  • High level administrative support to the team including diary management, travel arrangements, dealing with general correspondence and expense filing
  • Managing journey of contracts and programmes from point of development/commission through to delivery and beyond. 
  • The role also supports the Commissioning Editors through the management of all relevant editorial/compliance processes
Key Responsibilities
  • Assistant to Commissioning Editors in the Entertainment team, providing full administrative support including diary management, travel arrangements, arranging events, dealing with general correspondence and expenses filing
  • Ensure visitors to the Entertainment team in the office are handled appropriately
  • Log all incoming programme proposals, responding to those sent by individuals. Ensure proposals sent by production companies are handled by the relevant Commissioning Editors across the genre
  • Manage and set up systems in the department, including compliance processes for individual projects where necessary
  • Review all materials delivered for broadcast at the earliest opportunity, alerting Commissioning Editors and relevant parties of any issues
  • Complete ‘Programme Certification’ and language forms for all department output prior to broadcast, and communicate warning/flagging and viewer support details
  • Jointly responsible with the Commissioning Editors for editorial/compliance issues, with appropriate referral to the Commissioning Editors and/or programme lawyers
  • Close monitoring of contract delivery, liaising regularly with external suppliers and Channel 4 departments on any issues
  • Raise all project forms and coordinate Editorial Specification forms for the department through ‘Commissioning Cycle’
  • Dubbing and editing of output as requested for ‘Programme Review’ and other departmental sessions, and help source programmes for showreels.
  • Responsible for compliance editing of output
  • Re-versioning of licensed contracts to Channel 4 technical specification when required
  • Track ratings and performance of programmes, distributing as required and adding to Bible
  • Act as custodian of department’s archive (Commissions, Pre-Purchases and Licences), monitoring schedules for repeats across the Channel 4 portfolio, reviewing materials as necessary, and informing Comm Eds,Indies and other relevant departments on any post-TX issues requiring action
  • Manage legal, press and editorial sign offs for weekly press deadlines, and inform HODs of programmes going to press each week including information on trails
  • Update our ‘General Enquiry’ system with correct programme titles and slots using ‘Programme Maintenance’
  • Update and distribute department programme ‘Bible’ when required
  • Help to manage awards entries for the department
  • Mandatory attendance at regular editorial and compliance training sessions for Commissioning Programme Coordinators
  • Daily distribution of department Viewer Enquiries
  • Monitor the department’s adherence to the Creative Diversity Guidelines, updating the  spreadsheet and flagging when issues occur
  • Source programme announcements for contentious programmes and distribute to Comm Eds
  • Provide cross-genre support to other teams across Commissioning as and when the need arises
ESSENTIAL SKILLS AND EXPERIENCE
  • Demonstrable interest in television and the media
  • Proven ability to cope in a very busy environment and to perform in high-pressured situations to be able to manage several tasks at once
  • Proven ability to prioritise tasks and work effectively without supervision
  • Methodical approach to monitoring projects
  • Always display a helpful attitude whilst managing diaries carefully and sensitively
  • To have initiative, but also be able to respond to orders and have a willingness to do whatever is required
  • Excellent interpersonal skills, with proven ability to be part of a team, work well with others in an open-plan department and deal politely with visitors from other companies
  • Possess a keen attitude and a willingness to learn
  • Flexibility, patience, perseverance and commitment to get the job done
  • Proven ability to work with confidential materials and issues
  • Excellent IT skills, including all Microsoft Office programmes
  • Excellent attention to detail
  • Good communication skills
  • Ability to make judgements about when to refer issues to the relevant people 
  • Punctual at all times
DESIRABLE SKILLS AND EXPERIENCE
  • Understanding of the Ofcom Broadcasting Code