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Deliverables Coordinator and Scheduler

  • Molinare TV & Film Ltd
  • London, UK
  • 09/11/2021

Job Description

Deliverables Coordinator and Scheduler

Picture Deliverables · London, London, City of

About the role:

The main purpose of the role is to oversee the scheduling of the QC and Deliverables team, as well as account, manage mastering work alongside the Head of Picture Operations. As the Deliverables Coordinator and Scheduler, you will be responsible for supervising the scheduling and reporting of orders as they come in, assigning tasks to operators and interacting with other departments and clients, with the objective of ensuring work is completed on time. The job holder will be the go-to person for deliverable files and will help set up workflows and review specifications to make sure all is booked correctly and everything that goes out the door is to the required specification.


This role will support the Offline Coordinators in Soho and Hoxton facilities.


What the day job will probably look like:

  • Working with the Operations Management and Post Production team to ensure the schedule is optimal and maximise the time available with the operators so they are not underutilised.
  • Coordinating key Mastering and QC projects, involving liaising with clients and productions on incoming and outgoing media.
  • Ensure the schedule across operations teams – QC, NLE and Deliverables are maintained in a commercial way, flag jobs that are problematic or under/overbooked.
  • Key point of contact for the Post Production Managers and collaborate on issues arising in projects and escalating to your line manager where required.
  • Support the sales team with quoting for deliverables and advising on technical specifications where required.
  • Working alongside Media Manager, to make sure kit and storage is utilised and efficient booking of clean up time when required.
  • Responsible for the day-to-day monitoring and scheduling of work orders, assignment of tasks and resources to technical operators and QC operators.
  • Ownership of the service/task queue assignments and responsible for ensuring due dates are completed on time.
  • Monitor resources and staffing for each department.
  • Work directly with the management team to ensure operators are following the schedule and that work order statuses are updated in the system in a timely manner.
  • Regularly liaise with Line Management and Post Production Managers to ensure that all work is adequately scheduled and relay any information regarding issues and potential delays.
  • Maintain an awareness of Molinare’s client's core challenges, SLA’s and internal workflows.
  • Work closely with the Technical Operations Manager and wider scheduling team to identify and recommend improvements in scheduling procedures and systems.
  • Ensure reporting documentation is maintained, kept up-to-date and circulated to Management.
  • Be technically conversant in our scheduling and monitoring systems be able to deal with any questions or issues that may arise from staff.


About you:

  • A sound understanding of the principles of TV and Film post-production technology.
  • Previous experience in a post-production scheduling or coordinating role.
  • Experience in post-production workflows and understand the implications of decisions and action on the workflow.
  • Experience in service delivery in a changing environment.
  • Must have experience and knowledge of resource management and coordinating.


What will you get from us?

  • An opportunity to work with some of the best creative talent and content in the industry, with new technologies on high-end drama, factual / feature film, gaming titles.
  • We have a working environment where we value and respect every individual's unique contribution, enabling all our employees to influence, thrive and achieve their full potential.
  • A business with a conscience - we want everyone to have an amazing experience, from our clients to our suppliers and you.


Our Values – What do we believe in

  • Teamwork - Our best projects are born when we share our skills and experience with each other.
  • Passion - We treat every project with the respect and time that it deserves.
  • Expertise - By embracing our creative background, we take the risks that allow us to aim higher.
  • Talent – We nurture talent to grown and do something meaningful at Molinare, which raises the bar for all of us.
  • Inclusion – We all grow better professions and better people by working with different backgrounds, cultures and thinking styles.